Copyright © Salado Alumni Association.
Salado Schools Alumni Association
BY-LAWS OF THE SALADO SCHOOL ALUMNI ASSOCIATION
The name of the Association shall be Salado School Alumni Association.
The principal office of the Salado School Alumni Association in the State of Texas shall be located in the Village of Salado, County of Bell. The Association may have such other offices, either within the State of Texas as the elected offices may determine.
The purpose of the Salado School Alumni Association is to encourage fellowship of ex-students and to promote the general welfare of the school.
Section 1. Types of Members. Membership in the Association shall consist of Life, Regular and Associate. All memberships issued in 2007 shall be designated as Charter Members. In addition to the above, there shall be a Memorial Roll.
Section 2. Qualifications of Members.
Life. Any person, company or entity who is eligible for Regular or Associate membership respectively and who makes a one-time contribution of $25.00 or more.
Regular. Ex-students of Salado Schools and a yearly payment of $5.00 membership dues.
Associate. Non-alumnus spouse of any living or deceased ex-student; or non-alumnus teacher or ex-teacher; or any other person, company or entity who evidences a genuine interest in the welfare of the school and is approved by the elected offices. Payment of membership dues.
Memorial Roll. Any member who is deceased while in dues paying status; or any living ex-student, deceased non-alumnus spouse of an ex-student or deceased non-alumnus teacher or former teacher of the Salado Schools or deceased member of the Salado Schools Administration in whose honor any person, company or entity makes a contribution to the Association of $25.00 or more.
Voting members shall be ONLY those who are ex-students of Salado Schools.
Section 3. Dues. The amount of annual dues for each type of member shall be fixed by resolution of the elected officers.
Section 4. Meetings. An annual meeting of the members shall be held in the spring of the year, the first of which will be held in 2008 at Salado, Texas, as such a place and on such date as may be determined by the elected officers. Other meetings may be held at the call of the president, on the advice and consent of a majority of the elected officers. The president shall cause due notice of the annual meeting to be sent to all members. Special meetings of the Association may be called by placing notification in the Salado Village Voice Calendar of Events and on the Association website.
Section 5. Quorum. The members present at any meeting shall constitute a quorum and each member shall have one vote. No member shall be entitled to vote by proxy. The act of a majority of the members present shall constitute the act of the Association.
Section 1. General Powers. The affairs of the Association shall be managed by the elected officers.
Section 2. Duties. The Elected Officers shall determine in what manner the funds of the Association shall be spent and see that the Association is operating strictly in accordance with its charter exclusively for charitable, educational, scientific, religious, or literary purposes. A full report of business transacted shall be reported to the annual meeting of the Association.
Section 3. Regular Meetings. A regular annual meeting of the Elected Officers of the Association shall be held in the spring of each year at Salado, Texas, at such time and place as may be determined by the president.
Section 4. Special Meetings. Special meetings of the Elected Officers may be held at the call of the president, on advice and consent of the majority of the officers.
Section 5. Quorum. A majority of the Elected Officers at all meetings of the Association shall be necessary and sufficient to constitute a quorum for the transaction of business and the act of a majority of the officers present at any meeting at which there is a quorum present shall be the act of the officers, except as may be otherwise specifically provided by statute or by these by-laws.
Section 6. Vacancies. Any vacancy occurring in the Elected Officers shall be filled by the majority vote of the Elected Officers. A person elected to fill a vacancy shall be elected for the unexpired term of his predecessor in office.
Section 7. Informal action by Officers. Any action required by law to be taken at a meeting of the Elected Officers may be taken without any meeting of consent in writing, setting forth the actions so taken shall be signed by all of the Elected Officers.
Section 1. Officers. The Association shall have seven officers who will be selected by the membership from ACTIVE members of the Association.
Section 2. The President. It shall be the duty of the president of this organization to preside at all meetings of the officers and the Association. The president shall act with the remainder of the officers in transacting business during his/her tenure, as provided for in Article V of the By-Laws of this Association. He/she shall have power to appoint such committees as he/she or the Association sees fit to create, provided the Association itself does not designate some other method or selection.
Section 3. The First Vice-President. The first vice-president shall act as president in the absence or disability of the president.
Section 4. The Second Vice-President. The second vice-president shall be in charge of the membership of the Association. He/she, along with the Elected Officers, shall have the authority to do whatever is reasonable and necessary towards establishing and maintaining membership of the Association, including, but not limited to, recruiting and supervising membership drives, establishing qualifications of members, types of membership, and promulgating any and all acts and matters toward perpetuating the membership of the Association.
Section 5. The Third Vice-President. The third vice-president shall act as the historian for the Association.
Section 6. The Secretary. The secretary of this Association shall attend all meetings and maintain the files of the Association. It will be the duty of the secretary to assist with correspondence with all members in regard to business of the Association and to maintain ex-student directory information.
Section 7. The Treasurer. It will be the duty of the treasurer to receive all monies paid into the Association, have custody of, make such disbursements as required, and keep an accurate record of all finances of the Association. He/she shall have custody of all financial papers, documents and records during his/her term of office and shall deliver the same to his/her successor upon retirement. The treasurer shall make an annual report to the Association of all funds received and disbursed.
Section 8. The Publicity Director. It will be the duty of the publicity director to plan and conduct a well-rounded Publicity Program for the Association.
FUNDS OF THE ASSOCIATION
Section 1. Deposits. All funds of the Association shall be received by the treasurer, who shall issue a receipt therefore. The treasurer shall deposit said funds in the depository bank designated by the Elected Officers.
Section 2. Drafts, etc. No funds of this Association shall be disbursed except by check drawn on the depository bank, signed by the treasurer. Checks written up to $200.00 require only the treasurer’s signature. Any checks written above $200.00 require the treasurer and one other designated officer’s signature.
Section 3. Gifts. The Elected Officers may accept on behalf of the Association any contribution, gift, or bequest for the general purposes of for any special purpose of the Association.
BOOKS AND RECORDS
The Association shall keep correct and complete books and records of account and shall also keep minutes of the proceedings of its Elected Officers and members. All books and records of the Association may be inspected by any officer or his agent or his attorney for any proper purpose at any reasonable time.
The fiscal year of the Association shall be the same as the Calendar Year.
The Association need not have a seal and may conduct all activities in furtherance of its purpose, and execute all instruments necessary to any transaction conducted by the Association without the imprinting of a seal on said instruments.
WAIVER OF NOTICE
Whenever any notice is required to be given under the provisions of the Texas Non-Profit Corporation Act, the provisions of the Articles of Incorporation or By-Laws of the Association a waiver thereof in writing signed by the person or persons entitled to such notice whether before or after the time stated therein shall be deemed equivalent to the giving of such notice.
AMENDMENTS TO BY-LAWS
By-laws of this Association may be amended by a majority of members present at any meeting of this Association or by a resolution passed by a majority of the Elected Officers.
SALADO SCHOOL ALUMNI ASSOCIATION
Dr. Nolan Kinsey, Secretary